Before the employee’s start date
- Familiarize yourself with what is covered during the
by . HR Shared Services is responsible for all aspects of onboarding, including:
- Providing new hires with their Berkeley Lab Identify (aka LDAP) along with a temporary password an instructions to activate their accounts; division supervisors and administrative support staff do not need to order these resources.
- Delivering a comprehensive and informative New Hire Orientation on the employee’s first day in Building 65.
- Escorting the new employee to the Badge Office to obtain his/her employee ID badge and parking permit, if applicable.
- Watch for an email notifying you that your new employee’s record has been created in the HR system, which provides the new hire’s employee ID number and confirmed start date.
- Contact your new employee (phone or email) to express that you are looking forward to having them join Berkeley Lab and your team. Ask if they have any questions prior to arrival, confirm the start date, and provide your contact/office location.
- Notify the HR Shared Services team if the employee’s start date changes.
- Secure work space (office/cube) if applicable.
- Order furniture and IT equipment as needed.
- Work with your division’s administrative or operations support team to prepare work space.
- Request telephone and keys.
- Request the following division/department/program administrative updates: nameplate, mail slot, organization chart, contact list.
During the employee's first week
Help your employee acclimate to his/her new environment and foster the employee’s successful transition:
- Be available on the first day to welcome the new employee and introduce him/her to teammates, coworkers and/or partners.
- Discuss your role, how you’ll be a resource and your expectations of the employee for getting up to speed.
- Show the new employee where things are (primary work area, break/rest rooms, office machines, cafeteria, etc.).
- Show the new employee the evacuation routes and division meeting place in the event of an emergency.
- Review computer, phone systems/settings.
- Evaluate whether additional building access is necessary for alternate work location/s and/or hours. Submit changes to your location’s Building Manager.
- Provide access to the appropriate electronic files and applications.
- Discuss general work hours policy, training requirements and any other actions required of new employees.
- Provide the new employee with a copy of his/her position description, and ensure his/her understanding. Describe expectations for the first few weeks of work.
- Discuss plans for the first week and encourage the employee to come to you with questions.
- Partner the employee with a “buddy” that can answer general questions in your absence.
- Review the employee’s training profile, and ensure new employees complete all required new employee training, including safety training.
- Instruct the employee to inform you immediately in the event of an incident, injury or question. Review Berkeley Lab’s commitment to safety and review the key points on .
- Allow the employee the time needed to complete new hire activities such as benefits enrollment, direct deposit enrollment, updating the phone directory, etc.
Four weeks after the start date
Continue to help your employee acclimate to his/her new environment and foster the employee’s success:
- Review progress on the job after the first month, and recognize any achievements/accomplishments.
- Set up expectations for the next few months (see the tip sheet).
- Ensure all required training is completed (or that the employee has registered).
- Ask the employee if s/he has the information and resources to be effective in his/her new role.
- Encourage employees to explore opportunities to join one of Berkeley Lab’s Employee Activities Association clubs/groups.